GENERAL ACADEMIC RULES AND REGULATIONS


  1. A. School Terms
    1. One academic calendar year consists of two (2) semesters and one (1) summer term.
    2. School days consist of not less than 18 weeks per semester and 6 weeks in summer.


  2. B. Curricular Requirements
    (To Follow)


  3. C. Subject unit equivalence to number of actual hours in class
    1 unit of credit is equivalent to 18 hours of lecture; 36 hours laboratory or 51 hours of RLE in a semester.


  4. D. Suspension of Classes
    1. Classes are automatically cancelled in typhoon signal 3 or higher and all school activities are deferred.
    2. In case of other calamities/eventualities, e.g. strikes, floods, and earthquakes, students are advised to tune in to radios or TV for official announcement on suspension of classes.
    3. The school complies with the directives issued by the local and national government on special holidays.


  5. E. Tardiness and Absences
    1. A student is considered late if he arrives after the class schedule and is marked absent in the following cases:
      a. ten (10) minutes for a one hour class;
      b. fifteen (15) minutes for one and half hours; and
      c. twenty (20) minutes for two hours or more .
    2. A student is marked a one day absence for every three accumulated tardiness.
    3. A student is marked absent if he cuts classes.
    4. A student’s classcard is submitted to the SAO if he incurs more than 20% of the prescribed number of class hours and may be given a grade of 5.0 (Failure Due to Absences/ FDA) in unexcused reasons. He may get back his classcard, however, and return to his class upon recommendation of the SAO should he present documents that will excuse his absences.


  6. F. Academic Load
    1. A student is only permitted to enroll subjects and number of units which are prescribed for a particular semester. Exceptions may be given by the dean of a department based on duly approved guidelines.
    2. A student is directed to enroll subjects sequentially arranged in his curriculum. He must not take subjects without passing the required pre-requisites.
    3. Subjects which are not normally offered in a semester may be opened subject to approval of the dean and registrar. If the number of students enrolling in the special class is below 20, they shall pay an additional fee. If the class size reaches more than 20, it is treated as a regular class and no additional fees are to be paid.


  7. G. Adding, Dropping and /or Changing of Subjects
    1. A student who has already enrolled but wishes to add more units must secure an Adding Form which is available in the Dean’s office within two weeks from the start of the classes in a semester or within two days during the summer term. A copy of the adding form must be submitted the registrar and accounting offices.
    2. A student who needs to drop a subject must first seek an advice from the dean within two weeks from the start of the semester or in two days during the summer term. After the dean approves it, he is given a dropping form and he must have all authorities sign before submitting to the registrar and accounting offices.
    3. A student who wishes to change a subject which he has enrolled may do so within two weeks after the semester or two days during the summer term. He must first seek the advice of the dean before accomplishing the changing form.


  8. H. Major Examinations
    1. There are three examinations given in a semester which are the prelims, midterms and finals and two during the summer term which are the midterms and finals.
    2. In all examinations mentioned in number 1, the “No permit/No clearance, No exam” policy is strictly observed.
    3. If a student misses a major examination, he can take it the following week provided his reasons qualify under those which are treated as “excused,” If he fails to take the exam in one week, he gets a grade of 5.0 for the particular examination. During the finals, a student receives a grade of INC or incomplete and is given 1 year from the end of the semester to complete it; otherwise, he is automatically given a failing grade.


  9. I. Grading System
    1. A cumulative grading system is followed using the given formulas below.

    Prelim Grade = (CS X 2) + Prelim Exam Grade
    2
       
    Midterm Grade = (CS X 2) + Midterm Exam grade +
    Prelim Exam Grade
    2
       
    Final Grade = (CS + Final Exam Grade / 2) +
    Midterm grade
    2

    Legend: CS means Class Standing is the sum total of all recitations, quizzes, assignments, class reports and other requirements.

    2. Grade equivalents

    Grade in Percentage (%) Numerical Grade
    98 - 100 1.0
    95 – 97 1.25
    92 – 94 1.5
    89 - 91 1.75
    86 - 88 2.0
    83 - 85 2.25
    80 - 82 2.5
    77 - 79 2.75
    75 - 76 3.0
    Below 75 5.0


  10. J. Retention Policy
    A student may no longer be allowed to continue his course and may be directed to a non-board /non-degree course in the following cases:
    1. failure in a minor or major subject twice;
    2. failure in 50% of his enrolled units in one term; and
    3. failure in 24 units within the first two years.


  11. K. Shifting to another course
    A student who shifts to another course, is subject to the provision on the Retention policy. If qualified, he must:
    1. accomplish a shifting form available at the Dean’s Office; and
    2. have 3 copies signed by parents/guardian , former dean and prospective dean.


  12. L. Transfer Credentials and Official Transcript of Records (OTR)
    1. A student who desires to transfer to another school must secure transfer credentials from the Registrar’s Office.
    2. The OTR, upon request, is sent to the school where the student has transferred.
    3. The school deserves the right to withhold the credentials of a student who has not fully settled his accountabilities with CLDHEI.


  13. M. Physical Education
    All students are required to complete four P.E. subjects of two units each in any order, one at a time. Only graduating students are allowed to enroll two P.E. subjects in a semester.


  14. N. National Service Training Program (NSTP)
    NSTP is a program that a student must finish before he is to qualify for graduation. This program replaced the ROTC units in the old curricula of all health, Science and medical courses. Those students who have already earned the required ROTC units need not take the subjects anymore. The NSTP1 is a pre-requisite to NSTP 2. These two subjects are equivalent to 3 units each.


  15. O. Matriculation Fees
    Mode of Paying Tuition fees
    1. Full payment – a discount of 3% is given if matriculation fees are paid in full upon enrolment.
    2. Installment payment – If matriculation fees are to be paid on installment basis, the following terms must be observed:
    Upon Enrollment - 50% of the total amount to be paid
    Before Prelim exam - 25% of the total amount to be paid
    Before Midterm exam - 25% of the total amount to be paid


  16. P. Refunds
    A Student who decides not to continue his studies in CLDHEI must withdraw officially to qualify for the following refund terms:
    1. For fully paid fees:
      a. 100% of tuition fee (excluding miscellaneous and other fees) if the student withdraws before the semester starts.
      b. 90% of the tuition fee (excluding the miscellaneous and other fees) if withdrawal is done within the first week of the semester or the first two days during the summer term.
      c. 80% of the tuition fee (excluding miscellaneous and other fees) if withdrawal is done within two weeks or on the fourth day during the summer term.

      d. No refund will be given if the withdrawal is made beyond the second week in a semester or fourth day during the summer term.
    2. For fees paid on installment basis
      a. 70% of the paid tuition fee if a student withdraws before the start of the classes.
      b. Any student withdrawing after the classes have started is not entitled to any refund and is obliged to pay the full amount of tuition and other fees whether or not he has actually attended classes.



  17. Q. Scholarship Grants
    1. Academic Scholarship
     a. A full scholarship is granted to a student who:
      1. graduated as valedictorian in high school;
      2. has a general weighted average is 92% and has no grade below 85%.
    100% of the tuition fee (excluding miscellaneous and other fees) is free for a full scholar.  b. A partial scholarship is awarded to a student who:
      1. graduated as a salutatorian in high school;
      2. has a general weighted average of at least 90% with no grade below 85%.
    2. Non-academic scholarship
    The CLDHEI offers a Student Assistance (SAP) Program that primarily aims to assist the dependents of CLDH and CLDHEI employees and other deserving students by giving free tuition fee (excluding miscellaneous and other fees) for a maximum of 21 units load during the regular semester and 6 units in a summer term on the following qualifications:
     a. The student applying for the SAP is officially enrolled in CLDHEI;
     b. He must be willing and able to work for four hours daily from Monday to Saturday in a designated office or department to which he is assigned.


  18. R. Students in the Dean’s list
    A student whose weighted average is at least 90% with no grade lower that 85% is automatically included in the Dean’s list and may qualify for a scholarship grant as stated in the above policy.


  19. S. Graduation Policies, Academic Honors and other Awards
    1. General requirements:
    a. A student is eligible for graduation provided that he has completed all the curricular requirements of his course and has no incomplete grade in any of his subjects.
    b. If a student wishes to join the commencement exercises, he must first settle his accountabilities and other graduation fees.
    2. Academic Honors
    a. A graduating student of a 4-year course who has earned at least 75% of the curricular requirements in this institution may qualify for the following awards:
    General Weighted Average (%) Academic Award
    88 - 88.9 with no grade lower than 85 Cum Laude
    90 - 91.99 with no grade lower than 88 Magna Cum Laude
    92 or higher with no grade lower than 91 Suma Cum Laude

    b. For a 2-year curriculum, a student who earned at least 75% of the curricular requirements may qualify for the following recognition:
    General Weighted Average (%) Academic Award
    88 - 88.9 with no grade lower than 85 With Distinction
    90 - 91.99 with no grade lower than 88 With high Distinction
    92 or higher with no grade lower than 91 With Highest Distinction

    c. In addition to the above guidelines, a student aspiring for such honors must have no DROPPED or INC marks in any subject.

    3. Institutional Awards
     a. Dr. Constante D. Quirino Award of Excellence. This is awarded to a graduating student who has:
      1. a general weighted average of at least 92% and no grade lower than 90%.
      2. earned all curricular requirements in CLDHEI.
      3. been an active officer of any of the school’s recognized organizations;
      4. had dynamic participation and active involvement in community service activities organized by the school; and
      5. consistently shown proper decorum inside and outside the classroom.
     b. Leadership Award. This is awarded to a graduating student who has:
      1. a general weighted average of at least 85% and no grade lower than 80%;
      2. established residency in CLDHEI for at least 3 years;
      3. been an officer of the Council of Leaders; and
      4. been active in co-curricular and extra-curricular programs.
     c. Loyalty Award. This award is given to a graduating student who earned both his BSN and MSN courses at CLDHEI.

    4. Departmental Awards
     a. Florence Nightingale Award (for the BSN course). An award given to a graduating student who has:
      1. a general weighted average of at least 86% in RLE with no grade lower than 83%;
      2. no dropped of incomplete grade in RLE; and
      3. no record of tardiness , absence or any violation of CLDHEI or affiliating agency rules and regulations.  b. Best Intern (for Medical Technology, Respiratory Therapy, Radiologic Technology and Physical Therapy) This award is given to a graduating student who has:
      1. a general weighted of at least 86% and no grade lower than 83% in clinical exposure;
      2. topped revalidation and final examinations in the internship training;
      3. not violated any of the rules and regulations set by the school and the affiliation centers.
     c. Best in Clinical Practice. (Midwifery and Nursing Aide). This is awarded to a graduating student who has:
      1. a general weighted average of at least 86% and no grade lower than 83% in clinical exposure;
      2. no dropped or incomplete grade in the clinical record.
      3. no record of tardiness or more than 2 unexcused absences.