DPA Form No. 4-2022 (Stockholder)

Central Luzon Doctors Hospital Educational Institution, Inc., or CLDHEI, is committed to protect and respect your personal data privacy. We are at the forefront of implementing and complying with the Data Privacy Act of 2012.

Our Services
CLDHEI is a private and non-sectarian school which offers Basic Education programs from Pre-School to Senior High School and Tertiary programs like Nursing and other medical allied courses.

When and why we collect information
We collect your personal data in various forms such as written records, photos, videos and other digital materials. We collect them during:

1. Release of Stock Certificates – When we release stock certificates whether new or as requested due to transfers or sales, you will be required to fill out stockholders’ information sheet to update our records.

2. Release of Cash Dividend Checks – When we you claim your cash dividends checks, you will be required to present one (1) valid Identification Card. In case claiming through a representative, you will be required to submit an authorization letter, a valid ID of you and your representative.

3. While you are a stockholder of the school – You may be required annually to update your information sheet. There will also be times that there are pictures or videos to be taken during stockholders’ meetings or gatherings which you participated in. These are either through the official documentations such as recordings or those taken from the CCTV installed within school premises.

4. Unsolicited Information – There are times that we receive random personal information. We will keep those we could legitimately maintain or store them to be treated in the same manner as the information we received from you. Otherwise, we will immediately dispose them to safeguard your privacy.

How we use your information
We use your personal data to pursue our purpose as an educational institution, employer and/or contracting party which includes administrative, research, historical and statistical purposes. We may use the information we collect for the following purposes:

1. Processing of various reportorial requirements of some government agencies
2. Releasing of stock certificates
3. Processing of request for replacement of stock certificates including but not limited to transfer due to succession and/or sale
4. Processing and release of dividends of the school
5. During regular or special stockholders’ meetings
6. Other stockholder affairs and related activities which are necessary to pursue our purpose as an educational institution

How we share, disclose or transfer your information
To pursue our legitimate purpose as an educational institution, we may share, disclose or transfer your personal data to another person/s or organization/s. We may share, disclose or transfer your personal data for the following:

1. Compliance to reportorial requirements of DepEd and CHED
2. Compliance to the Securities and Exchange Commission, Local Government Units, Dept. of Health, Bureau of Internal Revenue, DOLE and other government agencies mandated by law to monitor and check compliance of the school
3. Sharing of necessary information to banks, insurance companies and other similar agencies in relation to your loan applications and insurance claims.
4. Sharing information with entities or organizations for accreditation like PEAC and PAASCU, PACU
5. Other purposes necessary and permitted or required by law

How we store and retain your information
Your personal data are stored and kept in a secured place and/or databases where access is limited to school personnel who need them in carrying out their respective tasks for the legitimate purpose of the school. They are transmitted securely via soft and hard copies between units or offices of the school. We assure you that our use of your personal data will not be abused and shall be limited to whatever is necessary to achieve the purpose of their collection, and/or only when permitted by law.

Personal information retention period is indefinite and to be retained for historical and statistical purposes until there is a law that will provide their disposal.

Responsibility and rights to access or correct
You are responsible for the accuracy and correctness of any personal information you provide CLDHEI and you will be held accountable for failure to provide the accurate, correct and updated personal information.

You have the right to access and to correct or update the personal information, which you provided and which CLDHEI collected and stored, in accordance with the conditions and requirements under the DPA and IRR.

Please contact our Data Protection Officer (DPO) to access and/or correct or update your personal information by sending an email to dpo@cldhei.edu.ph with email subject “For the Data Protection Officer (DPO) and provide us your complete name and the personal information you wish to access or to be corrected. The DPO will contact you within the time required by the law and regulations. Where correction of personal information is not possible, the DPO shall explain the reason for refusing to make such correction or alteration.

Should you wish to obtain a hardcopy or printout of such personal information, any and all costs related thereto shall be charged to your own account.

Your rights with respect to your personal data
If you wish to exercise your rights with respect to your personal data as provided under DPA or should you have any concern or questions regarding these rights, you may contact the school’s Data Protection Officer (DPO) at: dpo@cldhei.edu.ph or call to us at (045) 982-5019 local 214 or 258. Website: cldhei.edu.ph Address: Romulo Highway, San Pablo, Tarlac City

Amendment
CLDHEI may change this Privacy Notice from time to time by posting the updated version of the Privacy Notice.