DPA Form No. 5-2022 (Suppliers, Contractors and Outsourced Services)

Central Luzon Doctors Hospital Educational Institution, Inc., or CLDHEI, is committed to protect and respect your personal data privacy. We are at the forefront of implementing and complying with the Data Privacy Act of 2012.

Our Services
CLDHEI is a private and non-sectarian school which offers Basic Education programs from Pre-School to Senior High School and Tertiary programs like Nursing and other medical allied courses.

When and why we collect information
We collect your personal data in various forms such as written records, photos, videos and other digital materials. We collect them during:

1. Canvassing of items and or services of purchase requisitions – we collect item or service descriptions, prices, terms of payment, pictures, videos, prototypes and other related information when we canvass items or services needed to be purchased.

2. First time purchase from a new supplier or service provider – we collect company profile, list of clients, financial statements, permits, licenses and conduct ocular visits of a prospective new supplier or service provider in order for us determine its capacity or ability to deliver and/or perform purchase orders or service agreements.

   You shall be obliged to certify that you have obtained the consent of your clients as indicated in the list you have provided to us and even those of the persons to be contacted to in case, we would like to ask their experiences of transacting with you.

3. Periodic Evaluation of List of Accredited Suppliers and Service Providers – we collect your latest company profile, list of clients, financial statements, permits and licenses as part of our evaluation of existing suppliers or service providers. This evaluation also includes but not limited to ocular visits to your office or shops in which we will take some pictures and videos for documentation purposes.

4. Processing of payments of purchase orders and billings for rendered services – we collect your bank details when you required us to deposit payments. We collect from service providers photocopies of timekeeping, payroll and remittances of gov’t. mandated benefits as attachments in processing payments for rendered services.

5. Unsolicited Information – There are times that we receive random personal information. We will keep those we could legitimately maintain or store them to be treated in the same manner as the information we received from you. Otherwise, we will immediately dispose them to safeguard your privacy.

How we use your information
We use your personal data to pursue our purpose as an educational institution, employer and/or contracting party which includes administrative, research, historical and statistical purposes. We may use the information we collect for the following purposes:

1. Processing of purchase requisitions
2. Supplier and Service Providers’ Evaluation and Accreditation
3. Compliance with various government reportorial requirements
4. During regular or special stockholders’ meetings
5. Other stockholder affairs and related activities which are necessary to pursue our purpose as an educational institution

How we share, disclose or transfer your information
To pursue our legitimate purpose as an educational institution, we may share, disclose or transfer your personal data to another person/s or organization/s. We may share, disclose or transfer your personal data for the following:

1. Compliance to reportorial requirements of DepEd and CHED
2. Compliance to the Securities and Exchange Commission, Local Government Units, Dept. of Health, Bureau of Internal Revenue, DOLE and other government agencies mandated by law to monitor and check compliance of the school
3. Sharing of necessary information to banks, insurance companies and other similar agencies in relation to your loan applications and insurance claims.
4. Sharing information with entities or organizations for accreditation like PEAC and PAASCU, PACU
Other purposes necessary and permitted or required by law

How we store and retain your information
Your personal data are stored and kept in a secured place and/or databases where access is limited to school personnel who need them in carrying out their respective tasks for the legitimate purpose of the school. They are transmitted securely via soft and hard copies between units or offices of the school. We assure you that our use of your personal data will not be abused and shall be limited to whatever is necessary to achieve the purpose of their collection, and/or only when permitted by law.

Personal information retention period is indefinite and to be retained for historical and statistical purposes until there is a law that will provide their disposal.

Responsibility and rights to access or correct
You are responsible for the accuracy and correctness of any personal information you provide CLDHEI and you will be held accountable for failure to provide the accurate, correct and updated personal information.

You have the right to access and to correct or update the personal information, which you provided and which CLDHEI collected and stored, in accordance with the conditions and requirements under the DPA and IRR.

Please contact our Data Protection Officer (DPO) to access and/or correct or update your personal information by sending an email at dpo@cldhei.edu.ph with email subject “For the Data Protection Officer (DPO) and provide us your complete name and the personal information you wish to access or to be corrected. The DPO will contact you within the time required by the law and regulations. Where correction of personal information is not possible, the DPO shall explain the reason for refusing to make such correction or alteration.

Should you wish to obtain a hardcopy or printout of such personal information, any and all costs related thereto shall be charged to your own account.

Your rights with respect to your personal data
If you wish to exercise your rights with respect to your personal data as provided under DPA or should you have any concern or questions regarding these rights, you may contact the school’s Data Protection Officer (DPO) at: dpo@cldhei.edu.ph or call to us at (045) 982-5019 local 214 or 258. Website: cldhei.edu.ph Address: Romulo Highway, San Pablo, Tarlac City

Amendment
CLDHEI may change this Privacy Notice from time to time by posting the updated version of the Privacy Notice.